terms & conditions

• This eCard system is a resource for Wirral University Teaching Hospital staff to interact with each other.  It has a Well Being angle that allows us to stay in touch with our colleagues as well as the functionality to send occasion cards.   
• The system has restricted functionality allowing user accounts to only be created using an nhs.net email address.
• At registration you will be asked to confirm that you are an employee of Wirral University Teaching Hospital and that you agree to the Terms and Conditions (T&C) of usage.    
• When using the system you are doing so as an employee of Wirral University Teaching Hospital, as such the professional behavioural expectations apply when using this system in line with any other communication method within our organisation.
• The eCard system allows a user to send a card to another member of staff covering a variety of occasions and circumstances.  Cards are sent via the Trust encrypted email platform and cover the same usage requirements as sending an email.
• Please be mindful of the content of your message. Do not include any information pertaining to the recipient that could be deemed as sensitive, personal or confidential. When sending a card to a colleague it is the responsibility of the sender to ensure content is appropriate and professional both in tone and in content.
• The only persons able to view the actual content of a card are the sender and recipient of the card.  However, for security purposes a small designated number of staff have been allocated administrator rights of the eCard system.  This will enable those designated users an audit trail of cards sent.
• Should a complaint be made by a recipient about the content and/ or tone of an eCard they’ve received then a designated administrator will be able to obtain required evidence of sender, date and time.
• Any inappropriate use of the eCard system will be covered by the Trust policies relating to Conduct.
• Should you wish to understand more about the Trust policies that cover the Trust IT systems, Information Governance and Personal Conduct please speak with your Line Manager or view the Policies and Procedure section of the Trust Intranet.
• The T&C’s are here to reinforce expectations, responsibilities and potential consequences of inappropriate use.  They are intended to offer clarity.  Enjoy the system, send some cards but use it sensibly and professionally.